Electronic Records Managers
Develop and Manage Corporate Policies Based on Intelligence
Understanding enterprise data is one of the top challenges records managers face today. It is not easy to understand what lies in growing file shares and email servers, and it is near impossible to comprehend the boxes of data on legacy backup tapes stored in offsite vaults.
To further complicate it, it is near impossible to develop policies, data disposition plans and archiving strategies without sound knowledge of what data exists. In the end, data growth becomes an unending cycle of security breach risks, heightened compliance regulations and growing costs.
Index Engines delivers the knowledge needed to make decisions on data disposition and control legal risks and IT budgets. Control unstructured user data today. Understand what you have, where it is and why you're keeping it. Automated, cost-effecting processes are available to meet all your information management and archiving needs.
Understand what is being created, where it’s going, if it’s used and who owns it at an enterprise level with an information governance policy. Through this process policies can be created and data can be moved to appropriate servers, on to legal hold, data with no business value can be purged, and there is oversight of what is being created and where.
Using Index Engines’ intuitive user interface, policy queries can be created, stored and scheduled. Index Engines can then automatically apply these policies against all user data and email including data in offline tape archives so you can enforce and oversee your plan.
Data profiling is a process where all forms of storage and unstructured document types are analyzed and the user is provided a searchable ‘map’ of the type of information that exists, where it is located, who owns it, when it was last accessed or modified.
Data profiling relies on an enterprise class index of metadata from user files and email databases such as last modified or accessed time, number of duplicates, size, owner, location, file type, and more to assist with information, storage management or defensible deletion requests. Optionally data profiling can include full text indexing which would allow for keyword queries on content such as eDiscovery requests and personally identifiable information (PII) audits for social security and credit card numbers.
Defensible deletion manages long-term liability and controls storage costs by enabling user data to be known and either archived or remediated according to policy. Once meeting certain criteria, in accordance with your regulatory and legal guidelines, Index Engines purges it from the system, preventing it from becoming a liability or extra expense.
In case of a litigation event, Index Engines’ eDiscovery platform integrates high-speed indexing into the existing infrastructure. Terabytes of data on network file servers can be processed at unprecedented speeds – up to 1 Tb/hr/node. Even data on user desktops, legacy backup tapes or contained in forensic images can be easily discovered and collected. One platform seamlessly indexes, searches and separates the relevant content from the mass of enterprise data, regardless of location, format or age.
Index Engines has introduced a new approach towards email archiving that is rapidly deployable and immediately useful. The Octane Archive from Index Engines processes email using high speed, intelligent indexing technology that efficiently scans the database and indexes the content without making a copy of any content.
A Litigation Ready® environment is one where the data required to support a lawsuit is readily accessible, preferably in a legal hold archive. Index Engines scans a wide range of data sources including, online networks, email servers, and offline backup tapes, to provide a profile of the content. All documents, corporate email, hidden PST’s, and legacy content backed up by IT are searched and forensic copies are made.