IT organizations are faced with the overwhelming task of managing large volumes of enterprise data on networks, servers, and backup devices. When legal, security or compliance teams request data, such as a user's mailbox who has not been with the corporation for many years, or intellectual property that needs to be archived, it's like finding the proverbial needle in a haystack. Of course, the haystack is miles high, goes very deep and is scattered about, including data on legacy backup tapes in offsite storage vaults.
The challenge becomes exponential when companies go through mergers, acquisitions or inherit data from other companies. This data was created in multiple environments, including backup formats that are no longer in production, making it nearly impossible to manage.
Finding, managing and securing user data is the key challenge facing IT organizations, especially since users have been creating data for more than 20 years.
Knowledge of user data has become critical. Knowledge that will empower IT organizations with the information they need to manage it more effectively. IT organizations need to understand content and deliver specific data to the compliance and legal teams on request, purge what is no longer required according to policy, and consolidate legacy data sources including non-production backup environments to save money.
Index Engines supports the following solutions:
INFORMATION ACCESS: Access to data on networks, servers and legacy backup tapes has become key in supporting important business units. Legal is continually requesting user content in support of litigation, and compliance managers are looking to secure intellectual property in archives. Knowledge of what exists across primary and secondary storage will allow access and improved management of enterprise data. With current focus on corporate compliance and information governance, it is imperative that IT be able to deliver access to this data, including legacy tape content, so that the proper policy can be applied, thereby protecting the corporation from harm and reducing the expense of storing unnecessary data.
LEGACY TAPE REMEDIATION: Backup tapes are typically stored offsite for safe keeping and long term archiving. Many years of tapes add up to hundreds of terabytes or even petabytes of historical user data and email. This content has previously been forgotten; however current technology makes access to this data easy and affordable. The courts have been requesting data be produced from legacy tapes turning the previously inaccessible content into a liability. To manage this liability, tapes are being analyzed and the relevant content extracted according to policy and secured an archive. Once this is completed the bulk of the tape data, typically more than 95%, is purged. The result is that liability is managed and the offsite storage costs are significantly reduced, saving long term IT expenses. The cost of the process is typically less than the annual offsite tape storage fees, so the management of legacy content will quickly pay for itself in recouped storage expenses.
DATA CENTER CONSOLIDATION: Over time, data centers inherit backup tapes that were created using backup software that is no longer in production. This can occur due to a merger, acquisition, or a change in backup strategy. Index Engines delivers access to legacy tape data without the need for the original backup software. Access to data on legacy backup formats, that are no longer in production, is thus simplified. Non-production backup environments can be retired, saving maintenance and support costs. This direct access to tape data, eliminating dependence on the original backup software, helps to streamline operations and save money.
Index Engines Approach:
Index Engines provides the most cost-effective and comprehensive information discovery and management solution on the market today. Index Engines solutions provide the following:
ACCESS: The only solution that searches across all enterprise content, from network data to backup archives. Data on user's desktops and file servers is just a small portion of what exists in the enterprise. Disaster recovery teams have been backing up data for years and this data has been archived and stored for safe keeping in offsite storage vaults. Index Engines is the only solution that enables search across current data along with legacy data hidden away on backup tapes. Without Index Engines solutions, discovery and information management strategies are compromised by only incorporating a small portion of all data assets.
EFFICIENCY: Designed with large scale enterprise deployments in mind, this engine is the fastest indexing platform on the market. It efficiently scans corporate data and indexes the content making it searchable. High speed indexing at 1TB per hour using a single node, along with intelligent processing that focuses on updated and relevant data make this platform the most efficient solution on the market today.
COST EFFECTIVE: With complete knowledge of the data, including legacy content archived on backup tapes, IT organizations can now apply policy and remediate a large percentage of historical content. Typically this process will recoup legacy data storage costs and simplify the management of corporate data centers. Companies will find that Index Engines solutions will pay for itself within a year by trimming the amount of data a corporation stores, as well as by helping to mange long term liability.