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Information Governance and Compliance
Manage risk and liability of unstructured user data

Organizations store too much data. While some of this unstructured data is required for legal or compliance needs, the bulk of the files, including email, is of no business value and will become a liability over time if not proactively managed by your information governance policy.

However, unless legal teams work hand-in-hand with IT organizations, policies are often neglected and IT will continue to hoard user data – putting organizations at regulatory and legal risks.

Index Engines enables legal and IT to form an effective information governance policy by providing a detailed index and profile of what information exists. Through this process, policies reflect the data being created, dispositions can be automated and storage platforms can be audited.

Data profiling for information governance

Data Profiling supports information governance by examining data from all sources and providing insight to what exists. By collecting metadata-level information from the content, data profiling creates searchable and reportable information including owner, age, file type, location, last modified, duplicates and more.

For those that require a deeper view into content, a full text data profile is available to support more detailed reports on sensitive content such as personally identifiable information (PII). Using the file analysis developed from the data profile, you will have a clearer picture of the type of data that exists and what policies need to be put in place to manage the information governance policy.

Achieve Compliance through information governance

Using Index Engines' intuitive user interface, policy queries can be created, stored and scheduled. Index Engines can then apply policy against all user data and email including data in offline backup tape archives. Many organizations have significant stockpiles of user content archived on backup tapes that is ignored until it is leaked through a data breach or audited through a regulatory agency.

Applying an information governance policy to this content and cleaning up the legacy environment controls long-term liability of historical content on these tapes. Policy can mandate that data is moved to an archive, preserved data for legal hold, duplicate content be removed, sensitive data becomes encrypted and what has no business value is defensibly deleted.

For organizations that have struggled to develop or enforce information governance policies, data profiling simplifies the process and reduces overall costs. Largely, the process of developing a sound policy is significantly simplified.

Detect527 Detect

Analytics and machine learning detect corruption with 99.5% confidence.

diagnose527 Diagnose

Forensic reports to diagnose and identify the impact of the attack.

recover527 Recover

Reports on the last good backups of files to streamline recovery.

 Power Over Information™

Index Engines has been providing organizations with power over information since 2004. Our scalable, high performance indexing engine has been uniquely architected to support both primary and backup data and is unmatched in the industry.

CyberSense® is the latest offering that combines analytics and machine learning to detect corruption due to a cyberattack with 99.5% accuracy. Beyond CyberSense, Index Engines delivers an extensive information management product family that supports management and governance of content with petabyte-class scalability and performance.

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Manage thin small

Management Edition

Understand what data exists on your network and manage it more effectively. The Management Edition gives you an affordable, quick and intuitive way to execute your data policies.

Analysis sma

Analysis Edition

The Analysis Edition combines the indexing, reporting and tiering of the Management Edition and adds advanced capabilities including pattern and sensitive data search.

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Governance Edition

The Governance Edition provides comprehensive indexing, search and management of sensitive and personal data across primary storage and backup data to support critical initiatives.