GDPR and Data Security Solutions

The EU General Data Protection Regulation (GDPR) fundamentally changes how organizations manage personal data. Giving citizens the right to access, rectify, erase, restrict, and migrate their personal content existing in any data center that does business in the European Union.

Index Engines' technology delivers extensive search and management solutions that empower you to find all personal data under management with considerable precision and meet or exceed the requirements of the regulation through implementation of powerful indexing technology. Index Engines supports all classes of data from primary storage to legacy backup data.

Index Engines provides:

  • Data classification for unstructured files and email, to find and categorized in-scope data for the GDPR
  • Powerful search tools to find data using pattern, keyword search and more (Learn More)
  • Integrated disposition tools to manage data in support of the regulation
  • Auditing and monitoring solutions to protect and secure data

Index Engines’ Workflow

Index Engines’ data governance software implements a workflow to bring personal data into compliance with the GDPR.

No other solution can support large scale data environments which include both primary storage as well as data archived in backup.

Highlights of the Index Engines' platform include:

- Petabyte-class indexing technology
- Supports federation for large scale environments
- High speed, enterprise class performance
- Comprehensive search and reporting
- Integrated management and disposition capabilities
- Secure archiving to support preservation and access of sensitive data
- Automated data management to support ongoing polices

Classify Data

The first step to compliance is quickly classifying all your data into one of three categories: data with no business value, data clearly out of scope to regulatory policy, and data that may be in scope for the GDPR. This will take a large data environment and narrow it to a focused data set that can be easily searched.

Key Product Features:

  • High speed, in-place metadata indexing
  • Support for unstructured files and email
  • Only solution to support backup data
  • Comprehensive reporting & analysis

 Isolate In-Scope Data

Identify the sensitive and personal data required for the GDPR. This process will use keyword and pattern search to generate a data set that will be further culled. In scope data will isolate potentially responsive data into a more manageable data set.


Key Product Features:

  • Support for full-content, efficient indexing
  • Leverages keyword, Boolean and pattern search
  • Builds customizable, sensitive data inventory at indexing time
  • Uses machine learning to create customizable, personal data concepts

 Identify - Find Personal Data

Search in personal data set to further cull the content to identifiable personal data. Use identifiers to find all relevant data in support of the GDPR. Culling the personal data set with identifiers will result in a much smaller set of identifiable personal data.

Key Product Features:

  • Leverages machine learning to find personal identifiers (Proper Names, Addresses, etc. )
  • Query engine can be trained for new locales
  • Minimizes review time on false positives by excluding anonymous data

Manage Data

Once data is classified, tagged and organized, it can easily be managed. Disposition of content is integrated with Index Engines and allows for migration, archiving or deletion of content based on your polices.   Easily review data to confirm relevancy using full text preview of content.

Key Product Features:

  • Integrated disposition: migrate, copy, delete
  • Defensible deletion of data with no value
  • Integrated archiving of sensitive content
  • Review data with full text reconstruction

 Protect Data

Proactively audit your sensitive content and determine if there are employees who are able to access or have accessed data they should not. Cleaning up and securing this data will help prevent data breaches and manage exposure. Leverage advanced analytics to protect from cyberattacks.

Key Product Features:

  • Proactively purge or secure sensitive content
  • Monitor activity logs to find rogue users
  • Control access to sensitive files via ACL audit
  • Monitor data for bad actors & cyberattacks




Organizations will need to show compliance with the GDPR through the use of technology and sound policies. Index Engines supports the Data Protection Officer with auditable workflow and defensible processing of data. This ensures user content will be continually managed using a reliable and sound methodology.


Key Product Features:

  • Automated indexing and classification
  • Monitor data in place based on policy
  • Schedule and run stored policy queries
  • Automated reporting with email notifications


Download Our GDPR Playbook

Discover an intelligent workflow in support of GDPR compliance and how technology can find, manage and protect personal content in unstructured data. Download Now

GDPR Playbook