Data Minimization and ROT Cleanup

The cost of storage may be cheap, however, the cost of managing growing content on premise is not. Data center costs are rising. Many alternatives exist to reduce the on-premise storage footprint.

Index Engines supports data classification and file analysis to help understand what exists, determine the value and either purge it or migrate it to a lower-cost storage platform such as the cloud. Index Engines clients find that this effort can easily deliver a return on investment in less than one year of deployment.

Index Engines’ Workflow

Index Engines’ software implements a simple workflow to migrate data to where it needs to be.

No other solution can provide the efficiency and speed of deployment, providing intelligence that will help define data policies.

Key features include:

- Petabyte-class indexing technology

- High speed, enterprise class performance

- Comprehensive search and reporting

- Integrated management and disposition capabilities

- Secure archiving to support preservation and access of sensitive data

- Automated data management to support ongoing polices

Index

Index Engines' enterprise-ready architecture delivers high speed, efficient indexing for unstructured files and email. With the fastest speeds on the market today, clients depend on Index Engines to support hundreds of terabytes and petabytes of content.

speed

Key Product Features:

Up to 1TB/hour/node indexing performance

Agentless technology, easily integrates

In place indexing: Metadata or full content

Support for petabyte class environments

Report

Flexible, dynamic reporting on a wide range of metadata and other file properties allows for detailed understanding of data assets. Report on data owners, departments, hosts, age, size, duplicates, file types and more.

Key Product Features:

Dynamic reports include access/modified dates, duplicates, file types/extensions, hosts, locations, owners, size, patterns, tags and more.

Integration with Active Directory allow for classifying reports by group or department.

Email reports facilitate reporting on sender and receiver domains.

Federated reporting available across multiple Index Engines nodes.

Classify

Data can then be classified into meaningful categories and tagged for simplified management. Find aged data that has not been accessed, duplicate content that has no value, files owned by ex-employees, personal data such as movies, music and vacation photos, trivial content such as log files, and more.

Key Product Features:

Summarize data by storage capacity and file count.

Classify data by location, server, date range and more.

Integrate with Tableau for advanced analytics.

Export data as a CSV text file.

Minimize

Data that is deemed aged and outdated can be purged to reclaim primary storage capacity. Data minimization can easily pay for itself by reclaiming of up to 40% of primary storage capacity.

Key Product Features:

Analysis of redundant, obsolete & trivial data

Defensible deletion of ROT

Streamline data center & reclaim capacity

Significantly reduce data storage expense

Migrate

Index Engines integrated management capabilities support migration of data that is no longer active but must be maintained, to the cloud to reduce costs. Migrating data off premise to lower cost cloud storage will save data center costs.

cloud

Key Product Features:

Integrated disposition: migrate, copy, delete

Monitor data in place

Tier data to cheaper cloud storage

Integrated archiving of sensitive content

Monitor

As data policies are defined they can be stored and scheduled to run so content will be continually managed. This ensures that data management is not a one time task but an on-going effort that is automated and efficient.

Key Product Features:

Automated indexing and classification

Monitor data in place based on policy

Schedule and run stored policy queries

Automated reporting with email notifications