Building the Governance-Ready Enterprise

Index Engines delivers the fastest, most efficient enterprise class indexing platform on the market today. It provides search, reporting, disposition and preservation of unstructured user data in support of stakeholders ranging from IT to legal and security. No other solution can scale to support global data centers and satisfy a range of use cases that include security assessments, migrations and consolidations, legal hold and eDiscovery, as well as defensible deletion.

Key features of the Index Engines’ platform include:
- Petabyte-class indexing technology
- Supports federation for large scale environments
- High speed, enterprise class performance
- Support for all classes of data, including legacy backup data on tape or disk
- Integrated management and disposition capabilities
- Secure archiving to support preservation and access of LTR data
- Automated data management to support ongoing polices

Index Engines’ Workflow

Index Engines’ provides an innovative workflow that empowers organizations to Search, Manage and Monitor their data with best-in-class technology. 

Use Index Engines for a variety of projects, including:

  • Primary Data Classification, Migration & Management
  • Data Security
  • Archiving
  • Cyber Analytics
  • Legacy Backup Catalog Management
  • Legacy Tape Remediation

Classify Data

The first step to compliance is quickly classifying all your data into one of three categories: data with no business value, data clearly out of scope to regulatory policy, and data that may be in scope. This will take a large data environment and narrow it to a focused data set that can be easily searched.

Key Product Features:

  • High speed, in-place metadata indexing
  • Support for unstructured files and email
  • Only solution to support backup data
  • Comprehensive reporting & analysis

 Isolate In-Scope Data

Identify the sensitive and personal data required for legal and regulatory requirements. This process will use keyword, pattern and conceptual search to generate a data set that will be further culled. In scope data will isolate potentially responsive data into a more manageable data set.


Key Product Features:

  • Support for full-content, efficient indexing
  • Leverages keyword, Boolean, pattern and conceptual search
  • Builds customizable, sensitive data inventory at indexing time
  • Uses machine learning to create customizable, personal data concepts

 Identify - Find Personal Data

Search in personal data set to further cull the content to identifiable personal data. Use identifiers to find all relevant data for legal and regulatory requirements. Culling the personal data set with identifiers will result in a much smaller set of identifiable personal data. Learn more about advanced search here.

Key Product Features:

  • Leverages machine learning to find personal identifiers (Proper Names, Addresses, etc. )
  • Query engine can be trained for new locales
  • Minimizes review time on false positives by excluding anonymous data

Manage Data

Once data is classified, tagged and organized, it can easily be managed. Disposition of content is integrated with Index Engines and allows for migration, archiving or deletion of content based on your polices.   Easily review data to confirm relevancy using full text preview of content.

Key Product Features:

  • Integrated disposition: migrate, copy, delete
  • Defensible deletion of data with no value
  • Integrated archiving of sensitive content
  • Review data with full text reconstruction

 Protect Data

Proactively audit your sensitive content and determine if there are employees who are able to access or have accessed data they should not. Cleaning up and securing this data will help prevent data breaches and manage exposure. Leverage advanced analytics to protect from cyberattacks.

Key Product Features:

  • Proactively purge or secure sensitive content
  • Monitor activity logs to find rogue users
  • Control access to sensitive files via ACL audit
  • Monitor data for bad actors & cyberattacks




Organizations will need to show compliance with regulations through the use of technology and sound policies. Index Engines supports the Data Privacy Officer with auditable workflow and defensible processing of data. This ensures user content will be continually managed using a reliable and sound methodology.


Key Product Features:

  • Automated indexing and classification
  • Monitor data in place based on policy
  • Schedule and run stored policy queries
  • Automated reporting with email notifications


Talk to an Expert

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The Index Engines Advantage

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eBook: Metadata for Governance

Discover a smarter process for classifying and managing large user data environments.

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