Defensible Deletion

Purge obsolete data, recoup capacity and manage long-term risk

IT organizations have been stockpiling unstructured user data for decades. Massive servers of unmanaged user data, network filers and even legacy backup tapes all contain many copies of aged data that no longer has business value. Industry analysts claim that anywhere from 40-70 percent of what exists on corporate networks can be defensibly purged and no one will miss it. Not only is this content taking up valuable space, but it can also become a liability if not properly managed.

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Defensible Deletion to reclaim IT budgets

Servers and user shares get clogged with redundant content, personal multimedia files and aged data. Determining what has ongoing business value and what can be deleted is complex. Therefore most organizations are hoarding and stockpiling this content and expanding their storage capacity year after year  - eating away at restricted IT budgets.

Index Engines solves this challenge and reclaims capacity by creating a searchable profile of what exists and enables organizations to defensibly delete data that has outlived its business value. Most organizations can easily recoup a year's worth of storage capacity upgrades by following a few simple policies:

  • Redundant Content: Index Engines finds duplicate files based on an MD5 hash of the content. This content can be reviewed and if no one is accessing it can be easily remediated from the network.
  • Aged Data: Based on last accessed or modified dates, Index Engines uncovers content that no one has accessed in more than X years. This aged data may contain intellectual property that has value, so additional queries may be involved. If it is determined that this content has aged and no longer has value it can be purged.
  • Abandoned Content: Leveraging the Active Directory groups of inactive users, or users who are no longer with the organizations, abandoned content can be uncovered. This is content where the owner is no longer employed. Combining this criteria with the last accessed parameters uncovers abandoned data that can be remediated.
  • Personal Multimedia: Searching and finding large multimedia files, and then determining the owner and location of this content empowers managers to uncover users who are hoarding personal movies, photos, music or other non-work related content that has no purpose on the network.

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